Run payroll for all your clients. Your bill stays
at zero.

Every client you add. Every employee you pay. Every HMRC submission you file. All free — for accounting practices, bookkeepers and payroll bureaus of any size.

Add your first client free

£0Per client, per month

Employer accounts

Employees per client

4.9Average rating · Trustpilot

Simple by design

Set up a client in minutes, not hours.

No per-employer licences to purchase, no integrations to configure, no pension accounts to open for each client. Just add the employer and run.

Add a client employer

Create an employer account for each client. Enter their HMRC details, pay schedule and employees. Use bulk import to bring in rosters by spreadsheet.

Run payroll each period

Process weekly, fortnightly, four-weekly or monthly pay runs. Tax and NI are calculated automatically. Draft payslips for review before sending to employees.

HMRC & pensions, done

FPS and EPS submissions go to HMRC automatically. Auto Enrolment contributions are processed through Collegia Pension — no manual uploads, no broken links.

The cost of practice-scale payroll

Per-employee pricing adds up fast at practice scale.

FreePayroll is always £0 for core payroll. Competitors charge per employee — and at practice scale, that's hundreds or thousands of employees you're being billed for.

Team size

5 clients · 25 employees

£0 / year

£540 / year

£288 / year

10 clients · 80 employees

£0 / year

£1,728 / year

£1,104 / year

20 clients · 200 employees

£0 / year

£4,320 / year

£2,880 / year

50 clients · 500 employees

£0 / year

£10,800 / year

£7,200 / year

Xero figures use the payroll add-on at £18 per employee per year; accounting subscriptions per client are additional. Sage figures use the Essentials tier, annualised and allocated across employee headcount. FreePayroll core payroll is free regardless of client or employee count. Pro is available separately.

Built for multi-employer payroll

Everything your practice needs. Nothing you don't.

FreePayroll is designed around the multi-employer workflow — not bolted on as an afterthought.

Multi-employer dashboard

All your client employers in one place. Switch between accounts without logging in and out. Each employer has their own payroll, employees, reports and submission history.

Bulk import for variable rosters

Upload a spreadsheet to import employees, hours and pay rates in one go. Perfect for hospitality, care and construction clients whose headcount changes week to week.

HMRC submissions, per employer

FPS and EPS sent directly to HMRC for each employer, every pay run. Tax codes, NI categories and statutory leave handled automatically across all clients.

Per-client payroll reports

P32, Payroll Journal, Gross to Net, Cost of Employment and NI Summary generated per employer. Export and forward to clients in a single click after each pay run.

Payslips sent directly to employees

Digital payslips distributed automatically to each employer's employees after every run. P45 and P60 documents available for employees to download at any time.

Draft payslip review

Preview payslips before they're sent to employees. Catch errors before they reach your clients' staff — essential for practices where accuracy is your reputation.

Reopen & correct closed runs

Made a mistake after closing a pay run? Reopen and correct it without creating a new run from scratch — keeping your submission history clean and auditable.

Payroll health alerts

Automatic alerts flag tax code changes, employees approaching NI thresholds, and submission issues before they become problems — across all your client accounts.

Secure multi-user access

Add team members to your practice account with appropriate permissions. Two-factor authentication (2FA) is included as standard at no extra charge.

Built for multi-employer payroll

Auto Enrolment for every client. Built in.

For most payroll software, Auto Enrolment is a manual process: export a contribution file, log in to the pension provider, upload it, hope nothing errors out. Multiply that by every client, every pay run, and it becomes one of the biggest time sinks in a practice's week. Because FreePayroll and Collegia Pension are built by the same team, the entire Auto Enrolment workflow is integrated end to end. No file exports. No per-client pension accounts to open. No broken connections to chase. Collegia Pension is the pension — fully integrated, no alternatives needed. Every client's Auto Enrolment runs through Collegia, which means a single consistent setup across your entire practice, every pay run.

Zero manual steps per client

Auto Enrolment runs automatically at every pay run — for every employer on your practice account

TPR-compliant by default

Assessment, enrolment, re-enrolment and contribution submissions all handled in line with The Pensions Regulator requirements

No integration to configure

Payroll and pension are built by the same team — no third-party sync that can break between platforms

One pension setup across all clients

Assessment, enrolment, re-enrolment and contribution submissions all handled in line with The Pensions Regulator requirements

Pro — for practices that want more

Take it further with Pro.

Core payroll is free for every client, every employee, forever. Pro adds the tools for practices that want to brand, connect and automate at a higher level.

Pro

Custom-branded payslips

Send payslips in your practice's name and branding — or in each client employer's branding. Your clients see your firm on every document, every pay run.

Pro

One-click journal push to Xero & Sage

Post payroll journals directly to each client's accounting platform after every pay run. Eliminates manual data entry and reduces the risk of reconciliation errors.

Pro

Holiday Tracking and Rolled Up Holiday Pay

Track entitlement, leave taken, and rolled-up holiday pay for variable-hours and part-year workers, all inside payroll.

Pro

Personalised support

A dedicated point of contact for your practice. Priority support for payroll questions, compliance queries and anything your team needs to keep clients running smoothly.

“A great option for bookkeepers. As a replacement for a previous paid option this has been very easy to use and the help is quickly available if needed. Would recommend fully.”

MarkTrustpilot review

I just wanted to share how impressed I’ve been with Collegia. I was initially a little anxious about transferring five businesses across, but the software made the whole process really straightforward.

Tim GilbertTrustpilot review

“Genuinely shocked this is free. It's incredibly functional, well designed, and has everything I need — no compromises. Honestly better than all of the paid payroll systems I've tried. Would absolutely recommend.”