Features

Powerful by design.
Ready from day one.

Every feature you need to run compliant UK payroll is free. Pro adds productivity and personalisation tools for businesses that want to go further.

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Payroll

Run payroll in minutes, not hours

Automatic calculations for every employee, every pay run. Weekly, fortnightly, four-weekly, or monthly — FreePayroll handles it all without spreadsheets or manual maths.

  • Unlimited payrolls and unlimited employees
  • Automatic tax and National Insurance calculations
  • Weekly, fortnightly, four-weekly and monthly pay runs
  • Custom payments and deductions
  • Reopen and correct previous payrolls
  • Recurring pay items

Running a team where the roster changes every week?

Upload a spreadsheet and import employees, hours and pay rates in seconds — no entering records one by one. FreePayroll is built for teams where headcount is never quite the same twice.

HospitalityShift workers & seasonal staff
CleaningMobile teams & rotating sites
RetailPart-time & flexible rosters
CareBank staff & variable hours

HMRC & Compliance

Stay compliant without the stress

Direct HMRC submission, real-time health alerts, and year-end tools — all automated so you never miss a deadline or file the wrong figures.

  • One-click Full Payment Submission (FPS) to HMRC
  • Employer Payment Summary (EPS) submissions
  • HMRC connection testing and tax notifications
  • Payroll health alerts before submission
  • Tax year close and P60 year-end certificates
  • Maternity, paternity, sick & bereavement leave (SSP, SMP, SPP, SBP)
  • Employee terminations and P45 generation

Auto Enrolment & Pensions

Built-in Auto Enrolment — nothing to connect

Most payroll software requires you to set up a pension provider separately, configure the connection, and hope it doesn't fail on submission day. FreePayroll includes Auto Enrolment end-to-end through Collegia Pension — no separate account, no integration, no manual steps.

  • Auto Enrolment fully built in from day one — no setup required
  • Automatic pension contributions to Collegia Pension
  • Employee and employer contribution calculations
  • Pension submissions synced with every pay run
  • Compliant with The Pensions Regulator (TPR) requirements

Powered by Collegia Pension — award-winning workplace pension

Unlike other payroll tools that require a separate pension provider account and a working integration, FreePayroll includes Collegia Pension end-to-end. It just works — every pay run, automatically.

Payslips & Documents

Professional payslips, zero effort

Generate and send payslips to your entire team in seconds. Year-end documents, P45s on termination, and P60s — all produced automatically.

  • Automatic payslip generation every pay run
  • Email payslips directly to employees
  • P45 generated automatically on termination
  • P60 year-end certificates for all employees
  • Draft payslip preview — review before sending to employees
  • Payslip Builder — custom branding & formattingPro
  • Custom messages on employee payslipsPro

Reports & Analytics

The numbers you need, ready when you need them

From P32 tax deductions to cost of employment breakdowns — every report your business, accountant, or auditor might ask for is already there, exportable in seconds.

P32 Payroll Deductions

Monthly PAYE and National Insurance summary for HMRC reporting

Gross to Net Breakdown

Complete per-employee calculation for every pay run

Pension Contributions

Detailed contributions per employee, per period

Payroll Journal

Itemised entries ready to sync with your accounting software

Cost of Employment

Total employer cost including National Insurance and pension contributions

National Insurance Summary

Breakdown of employer and employee NI by category

Productivity — Pro

More control for growing businesses

Pro adds the tools that save time as your team and complexity grow — holiday tracking, payroll reminders, recurring pay items, and personalised support when you need it.

  • Absence Management — holiday and leave trackingPro
  • Reminders for upcoming pay runs and deadlinesPro
  • Recurring pay items — set once, run automaticallyPro
  • Personalised support from the FreePayroll teamPro
  • Custom branding and personalisationPro
Try Pro free for 1 month — use code PROFREE1M

Integrations — Pro

Connect payroll to your accounts

Push payroll journals directly to Xero or Sage with one click. No manual data entry, no duplicate records — your accounts stay in sync automatically.

  • Payroll Journal integration to XeroPro
  • Payroll Journal integration to SagePro
  • One-click journal push after every pay runPro
  • Eliminates manual data entry between systemsPro
Try Pro free for 1 month — use code PROFREE1M

Everything at a glance

All features, organised by category. Free unless marked PRO.

Free — included for everyone

Core Payroll

  • Unlimited payrolls & employees
  • Tax & NI calculations
  • All pay frequencies
  • Custom payments & deductions
  • Bulk import employees
  • Bulk import hours, pay items & salary rates
  • Reopen & correct payrolls

HMRC & Compliance

  • FPS & EPS submissions to HMRC
  • HMRC connection testing & tax notifications
  • Payroll health alerts
  • Tax year close
  • SSP, SMP, SPP, SBP
  • Employee terminations + P45

Auto Enrolment & Pensions

  • Auto Enrolment built in — no setup
  • Collegia Pension — free, included
  • Employee & employer contributions
  • Auto submission each pay run

Payslips & Year-End Docs

  • Payslip generation & email delivery
  • Draft payslip preview before sending
  • P60 year-end certificates
  • P45 on termination

Reports & Analytics

  • P32 Payroll Deductions Report
  • Payroll Journal
  • Gross to Net
  • Cost of Employment
  • Pension Contributions Report
  • National Insurance Summary

Management

  • Multi-user access
  • CSV employee import
  • Two-factor authentication (2FA)
Pro — £10 pcm + VAT, paid annually

Personalisation

  • Custom payslip branding & formatting
  • Custom messages on payslips
  • Personalised support from the FreePayroll team

HR

  • Absence Management
  • Holiday tracking
  • Absence requests via employee app Coming soon
  • Employee timesheet submissions & approvals Coming soon

Productivity

  • Payroll run reminders
  • Automated wage payments Coming soon
  • Xero payroll journal integration
  • Sage payroll journal integration
  • One-click journal push post pay run

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